Operations Assistant Analyst

RESPONSIBILITIES:

• Primary responsibility will be to support the operations and procurement team and maintain interdepartmental communication and synergy for overall success.
• Assist in monitoring inventories at various locations, including at product manufacturers, request periodic replenishment, and reconciliation reports.
• Participate in procurement activities and inventory planning – gather updated forecasts from marketing and sales teams.
• Support purchasing manager in issuing purchase orders each week to vendors domestic and international.
• Gather shipping documents and invoices from suppliers and freight forwarders; log updates into the company’s ERP and forward data to other parties as required.
• Monitor purchase order and shipment status; keep inbound lists up to date and communicate details with warehouses.
• Assist in receiving finished goods into our Sage ERP system and create new bills of materials.
• Process daily orders from various channels, along with influencer sample requests, communicate order and shipping statuses.
• Work with the marketing team to ensure sales kits and scripts are set up with correct SKUs and entities.
• Liaison between customer service team and fulfillment centers to update orders and request cancellations in a timely manner.
• Support sales team by reporting backorder and out-of-stock statuses.
• Develop and maintain a shipping rate matrix that allows easy freight out cost calculation for breakeven and profitability reporting; analyze variances in costs between different fulfillment centers and carriers.
• Identify areas that require process improvement and execute with the supply chain manager and director of operations.