Import/Export Administrator

Summary:

This position requires the development, implementation and management of the trade compliance functions as it relates to imports/exports across the organization. The role demands exceptional communication and collaboration skills, and a strong export trade expertise. The Import/Export Administrator will support the Houston and Dallas locations in managing imports/exports, interacting with all the various functional areas, and the Corporate International Trade Compliance office.  Works on complex issues where analysis of situations or data requires an in-depth evaluation of variable factors.  Exercises judgment in selecting methods, techniques, and evaluation criteria for obtaining results.  Determines critical methods and procedures on new assignments and may coordinate activities of other personnel.

Essential Duties and Responsibilities:

• Responsible for ensuring effective trade compliance at the business units falling under their business unit, in accordance with U.S. and international import/export laws and regulations and corporate import/export compliance policies and procedures.
• Ensure and support appropriate management accountability and responsibility for import/export compliance.
• Establish and maintain trade compliance procedures and program documentation, including product classification and regulatory jurisdiction; licensing and administration; denied party, proliferation, and diversion screening; technology transfers; deemed exports; export documentation; anti-boycott reporting; recordkeeping; audits and training.
• Prepare and submit license applications, international permits, technical assistance agreements and other request for licenses and approvals to the appropriate Government Agencies; administer export licensing program and ensure compliance with conditions and reporting requirements.
• Conduct licensing reviews for technology transfers, including marketing materials, proposals, and engineering data; develop and maintain technology transfer programs in accordance with regulatory and license requirements.
• Act as export compliance liaison to sales representatives, distributors, customers and other third parties, as required.
• Conduct regular export compliance training for senior management, engineers, scientists, shipping, sales and marketing and other functions involved in exporting hardware and/or technology.
• Conduct periodic audits and self-audits and implement corrective action, as required.
• Assist Corporate Legal- International Trade Compliance Office with investigations of any incidences of purported non-compliance with export laws and regulations.
• Attend the Corporate International Trade Compliance annual conference
• Attend external third-party import and export training seminars as required
• Other trade compliance duties as assigned
• Daily availability to include evenings and weekends when necessary to reach goals and deadlines

Other Essential Duties:

• Make determinations of trade data such as: HTS, ECCN, Country of Origin, trade preference program qualification, product codes, import/export documentation requirements and valuation of products
• Work with internal and external customers/vendors, freight forwarders/customs brokers, government agencies and other functional areas to ensure compliance of imports and exports
• Interface directly with the State Department, the Commerce Department, Customs and Border Protection and other U.S government agencies, as directed by the Corporate Trade Compliance Team
• May assist in due diligence review and integration of acquisitions
• Follows all import/export requirements, consulting with facility import/export personnel as required.
• Performs all other duties requested, directed, or assigned

Qualifications:

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• Bachelor’s degree (B.A.) from four-year college or university in a related field and 5+ years of directly related experience and/or training, or equivalent combination of education and experience.  

Language Skills: 

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public

Mathematical Skills:

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. 

Computer Skills:  

• To perform this job successfully, an individual should have a good working knowledge of Microsoft Office (MS Word, MS Excel, MS Powerpoint, Outlook) and ERP/MRP Software (IFS preferred).

Other Skills and Abilities:

• Excellent knowledge and experience with EAR, ITAR, OFAC and Import Regulations; able to apply technical knowledge of regulations to complex business transactions.
• Experience with automated denied party screening systems and U.S. Government on-line license application procedures
• Skilled at reading, accurately interpreting, and applying government regulations and company policies.
• Ability to present export and import compliance training to all levels of management and employees.
• Excellent oral and written communication skills.
• Excellent organizational skills; detail-oriented and proactive in management of projects and tasks.
• Ability to work well in a fast-paced environment with minimal day-to-day supervision.
• Good computer skills (MS Office, ERP systems, etc.).
• Ability to travel to other locations (approximately 20%), as required

Other Qualifications:

• Ability to research, comprehend and retain job related information and instructions.
• Ability to concentrate and focus for extended periods of time on technical work.
• Ability to frequently work at a computer performing research, data entry, technical documentation, and extracting data for extended periods of time.
• Ability to frequently utilize problem solving skills/techniques.
• Ability to make formal presentations/speak before groups.
• Ability to compose materials such as detailed work reports, legal documents, memoranda, manuals, procedures, etc.
• Ability to handle multiple and competing priorities/tasks.
• Regularly required to sit, stand, or be mobile throughout the facility.
• Ability to occasionally lift up to 35 pounds.
• Specific vision abilities required for this position include close vision, color vision, and ability to adjust focus.
• Frequently uses computer and operates office equipment (phone, printers, copiers, etc.)
• Frequently communicates with customers, managers, employees, and suppliers. Must be able to exchange accurate information.
• Ability to occasionally move about to access file cabinets and office equipment.
• Ability to work in a fast-paced environment and meet requirements.
• Must be able to organize work areas.
• Must be able to travel
• U.S. Person for access to ITAR-Controlled Technical Data.