Executive Administrator

Job Responsibilities:

• All administrative functions of the department: answering phones, calendar management, scheduling travel, processing expense reports, meeting/event planning, creating, or modifying business documents, managing correspondence, handling teleconference, and mobile phone setups, acting as a liaison for remote access issues.
• Assists department with projects, including basic project management, basic research, and drafting communications
• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Website, document management system, matter management system, and employee performance management systems (as applicable).
• Consistently interacts with high-level executives.
• Working with cross-functional teams in connection with projects and providing division-wide support
• Intermediate knowledge and understanding of business processes and requirements. 
• Frequently handles confidential or business-sensitive information. Data is typically employee-level or one-dimensional.
• Uses intermediate to advanced software skills to perform work assigned.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations. 
• Coordinates new employee office set-ups and onboarding.
• Maintains and may manage calendars, including meeting and travel scheduling and domestic and international travel arrangements.
• Proactively identifies and resolves scheduling conflicts.
• Prepares legal documents, and maintains digital and physical records.

Qualifications:

• Bachelor’s degree
• 5+ years of experience Supporting General Counsel and General Counsel Office
• Operates with general instruction and some supervision.
• Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, and Outlook.
• Technical skills, including the ability to work with databases and legal software
• Attention to detail and organization skills
• Ability to perform well under the pressure of multiple deadlines
• Critical thinking skills and the ability to analyze complex information
• Proficiency in writing, editing, and proofreading