Event Operations Coordinator

JOB DESCRIPTION:

The Event Coordinator will assist the department in project management and producing events of varying scale and scope, taking on specific event-related tasks as needed. This person will be a critical team member coordinating several logistical and creative elements including crew coordination, guest arrival and journey, project management, budget administration, setup, load-in, load-out, and wrap reports.

• Support event logistics and production including project management, vendor and crew coordination, budget administration, database administration, attendee experience, food and beverage, design, decor, setup, break-down, etc.
• Route tracking of vendor contracts, PO approvals, and payment invoices.
• Manage team inventory including the packing/shipping/tracking of event materials pre and post onsite events.
• Assist in timeline calendaring for events.
• Assist in organizing and distilling a large amount of production information into clear written and verbal communications.
• Organize and manage our internal vendor/resource database.
• Support the team in daily business operations and procedures.
• Coordinate and execute assigned events from concept to execution (event type will depend on skill level).

QUALIFICATIONS/EXPERIENCE:

The ideal candidate is very collaborative, and flexible, has a positive attitude, and thrives in a fast-paced environment. The Event Coordinator will demonstrate creativity, integrity, attention to detail, an innate sense of quality, accountability, and confidentiality.

• Love event management and thrive throughout the planning and production process.
• A detailed executor with excellent time management skills.
• A proactive problem-solver, who is calm under pressure and always willing to roll up your sleeves to get things done.
• Know that even the smallest details matter and are willing to go above and beyond.
• Care deeply about a guest’s experience and ensure every event you touch is memorable and impactful.
• Comfortable with both tactical and strategic work, but always execute.
• A passionate and positive team player who is eager to jump in and support anything and everything.
• An effective communicator who takes direction well.
• React quickly to new information and direction and seamlessly adapt to change.
• Highly organized, efficient, and resourceful.
• Have a track record of successfully working with a wide range of people across different disciplines and at different levels.
• Adheres to [client] values, high production standards, and codes of ethical conduct.
• Works well under pressure, maintaining self-composure and integrity.

REQUIREMENTS:

• 2-4 years of relevant work experience in event and/or film support, production, or management.
• Mac and Keynote proficient.