Administrative Assistant III

This position requires a tenacious self-start, someone who is able to roll up their sleeves and take on any task, whether it’s helping to plan a team event, ordering/stocking suppliers, or streaming existing processes. You are able to work independently yet collaboratively, anticipate the needs of the team and take initiative to complete tasks or projects. In addition to being organized and analytical, you exercise sound business judgement and possess the interpersonal skills needed to interact with a variety of people across multiple job functions and levels.

Service responsibilities will include organizing travel end to end for Directors and Sr. Real Estate Managers, scheduling/calendar management, meeting preparation/support, and administration of expense reports and tracking payments to vendors in accordance with approved budgets. Responsibilities: Assist in the administrative tasks such as calendar management, travel arrangements, expense reports, and document control.

Job Requirements:

Hard skills:

• Facility Management Experience
• Onboarding Experience
• PO/Expense Experience
• Conference Room – Calendar Management
• Director support – picking up lunches, Allocations/DHX,  maybe Juha’s ical
• Event planning experience
• CoreOS cross-functional support

Soft skills:

• Team player
• Collaboration
• Great written and verbal communication skills
• Go-getter/self-starter

Qualifications:

• 3+ years of experience
• Bachelor’s degree (open-ended)
• Performance indictors: asking the right questions, taking notes, follow along, flexible/great teammate.
• 2-3 years of experience in an administrative and/or facilities support role.
• Creative, resourceful, thoughtful problem solver
• Positive, dedicated, and approachable personality
• Poised under pressure with the ability to switch gears at a moment’s notice.
• Strong written and verbal communication skills – we can’t emphasize this enough.
• High level of integrity and discretion in handling confidential information
• Experience supporting a larger team.